Add Occupants to Accommodations

1.	Find the relevant accommodation booking for the Primary Occupant in one of two places in the Attendees tab of the Event Maintenance screen:

In the View Attendees tab, find or select the appropriate attendee. Click the Accommodations tab in the bottom section of the screen and select the relevant accommodation arrangement record. In the selection grid, the Primary checkbox will be selected if the attendee is the primary occupant for the booking.

b.	Click on the Accommodations tab and the appropriate accommodation booking record. Again, if the Primary checkbox is selected, the attendee is the primary occupant for the booking.

2.	Click the Edit button to the right of the grid. The Attendee Accommodation [Edit] window opens.

For the main attendee of the accommodation booking, the Attendee Accommodation [Edit] window will be flagged Primary Occupant. For attendees that are sharing accommodation with a main attendee, the window will be flagged Sharing With Primary Occupant. You can only add a sharing occupant to the Primary Occupant booking record, so ensure that you have found the booking record under the name of the primary occupant.

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4.	To add another occupant to a primary occupant’s booking, click the New button below the Sharing With grid of Attendee Accommodation [Edit] window. In the Find Attendee window, select the relevant attendee and click OK. The sharing occupant will be added to the Sharing With selection grid.

5.	To delete the attendee that you added, select the attendee and click Delete below the selection grid.

6.	Click Save in the Attendee Accommodation [Edit] window. The new occupants will be added to the booking and accommodation booking records will appear under their names.

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